1. Choose a Date and Place for your Fundraiser – coordinate this with your Athletic
Department; get on your school/team calendars. Note – the OHSBVA asks that all
Team fundraisers be planned during the first week in May, 2009 if at all possible.
2. Form a committee to plan and run your fundraiser – team members can be parents, player representatives, teachers, assistant coaches etc. Ideally, the varsity coach should serve to ‘lead the charge’ of the event, but not have to get involved in the details of planning it.
3. Complete a Registration Form and return to CancerFree KIDS.
(Registration form at www.cancerfreekids.org)
4. Notify Chris Manganello at the OHSBVA of your event date, and provide quantity and sizes for event t-shirts, if you want them.
5. Come up with an outline of the event. (see below for sample event format) – committee roles may include event chairman, co-chairman, snack bar coordinator, admission, raffle chair, prize collector, t-shirt sale coordinator, publicity, sponsorship chair, event announcer, event logistics (set up and clean up),
6. Post the details of your event on your website and on your team/school calendars.
7. Notify your players and parents of your fundraiser and engage their help in some way (such as serving on the planning committee; getting prizes for a raffle; securing company sponsors; running your snack ‘bar’; working the admission table; making announcements; etc.)
8. Publicize the event to both teams’ parents, family members, students, past players, ‘feeder’ middle school and grade school volleyball programs; etc. Flyers, banners, and PA announcements are great ways to get the word out. A large sign outside your team’s school or on a marquis are very effective means of publicity. Players can make posters or you can print flyers and post them.
Use technology to promote your event – by sending out email ‘blasts’; posting it on Facebook or other social networking pages; cell phone messaging, etc.
Send out a press release to your community papers, TV stations, school paper, school newsletters, etc. (See sample press release a www.cancerfreekids.org)
One week before your event set up a table during lunch to hand out flyers; sell
t-shirts; give out lollipops (or some other free candy) with a label that reads ‘Volleyball Courage Challenge for CancerFree KIDS’, game at 7, in the gym etc.
9. Review all details of the event with planning committee several days before the
event to ensure all details are covered.
10. Day of Event – Give out team t-shirts; be sure you have plenty of volunteers on hand to sell raffle tickets, split-the-pot chances throughout the games by walking up and down the stands, sell t-shirts to the crowd, set up and clean up.
11. Event Follow Up – count money; pay any outstanding bills; send proceed check to Chris Manganello at the OHSBVA – check made payable to CancerFree KIDS. Publicize event with photos and amount raised. Send thank you to your volunteers; send pictures to c/o rose@cancerfreekids.org!
THANK YOU AND HAVE FUN!
